Protocols for Hosting National & International Championships

Updated August 2015

DOWNLOAD  Protocols for Hosting National & International Championships HERE

Scope
These protocol applies to all national or international tournaments organised by Petanque New Zealand (PNZ)

Entry Fees and Forms
PNZ will set the entry fees, either on an individual or team basis.

The entry forms will be emailed to Clubs and be available on the PNZ website approximately six weeks prior to the tournament. Information on the entry form will include the tournament dates, venue, starting time, entry closing date and anticipated format of the tournament.

The completed registration form together with the entry fee is returned to PNZ.  PNZ will inform the host organisation of the number of entries on a weekly basis and the full registrations one week prior to the tournament and will post the registrations on the website and Facebook sites at that time.

Tournament Venues
PNZ will allocate tournament venues. This may occur either by Clubs applying to PNZ to host the tournament, or at the invitation of PNZ.    The general tournament area will be allocated at least two years in advance, and the specific host Club at least 6-12 months in advance where possible.  Clubs must be affiliated to PNZ and forward to the Technical Director of Tournaments a completed application form ‘Hosting National and International Tournaments’ which can be found on the PNZ website.  

Tournament Format
PNZ’s standard format for a two day National Championships is a Swiss format day one and Barrage and Single Elimination for the trophy, trophy consolation and plate sections on day two. If entries are high there may also be a Consolante section run using a Swiss format on day two.   PNZ's standard format for a one day National Championship is four rounds of Swiss followed by a semi final and final in groups of eight players.   Top eight into trophy, next eight into trophy consolation, next 8 into plate and so on, down to bowl consolation depending on numbers.  

All games are timed and the Swiss format does not support a drawn result. Time is signalled at the start and the end of the round with a loud noise (bell, buzzer, hooter). PNZ’s normal protocol for timing is 60 minutes plus one or two ends and one further end if the scores are drawn. There may be a short designated lunch break which is usually kept to a maximum of 30min, although sometimes lunch is taken on the run. While this is the standard format, PNZ reserves the right to change the format if there are insufficient numbers entered to warrant it. If the format changes, PNZ will announce this at the earliest possible time.  

Venue Facilities
Terrain
The terrain is to be marked out (strung) in accordance with FIPJP specifications as adopted by PNZ (see diagram below). The required number of individual playing areas (pistes) will vary according to the event, with a minimum requirement of 20-24 depending on the tournament.  Pistes should be 15x4m, but may be reduced slightly for Doubles (min 13x3.5m) and Singles events (min 12x3m), however preference will be given to venues that can provide wider pistes.   All pistes must be of the same dimensions, and clearly marked (strung). If string is used to delineate the pistes it must not be of such a diameter as to affect the path of either the jack or boule (a maximum diameter of 2mm is recommended). The strings must be pegged at intervals to keep them in contact with the ground to avoid players tripping over them.  The surface of the terrains should ideally be of similar material and texture, but where variances do occur there must be sufficient numbers of each variant to ensure a random distribution of pistes will give all players an equal chance of playing on each surface.

All Pistes must be clearly numbered for the tournament.

Facilities
The following facilities are required:

  • Toilets (minimum of two) near to the terrain.
  • Either permanent or temporary (e.g. a marquee) shelter in case of inclement weather
  • Tables and seats for registration desk and results desk
  • Power and water
  • Seating
  • Lighting (either permanent or portable) of a standard acceptable to PNZ
  • Scoreboards for each piste that are visible by spectators
  • Sound System.   PNZ will provide this
  • Food and refreshments available for purchase at the venue or someone available to take and collect orders for players
  • A suitable venue and equipment for a prize-giving/presentation ceremony at the conclusion of the tournament
  • A suitable area to host the AGM or Board forum, as required

National Anthem
The NZ National Anthem is to be played before the commencement of every National Tournament.  A New Zealand flag supplied by PNZ is to be raised on a flag pole while the National Anthem is being played.   PNZ can also supply a portable flagpole if required.

First Aid

  • A suitably-stocked first aid kit must be available on-site
  • A qualified first-aider (current certificate) or other medically-qualified person must be on-site during playing times (this could be a competitor)

Host Club Expenses
PNZ will pay the host club a fixed amount of $150 for the first full day of a tournament, $100 for a second full day of tournament and $50 a half day (5 hours) pre or post tournament or for other events e.g. assessment, training camps or shooting competition.

Trophies
All championship trophies will be selected and paid for by PNZ.   These will be forwarded to arrive at the host club at least three days prior to the event.   The host organisation may provide additional prizes but these must not be of a monetary nature.

Sponsorship
From time to time PNZ will have agreements with sponsors. The host organisation will be required to feature the sponsor's name in any tournament publicity or promotion, and to display any promotional material supplied by the sponsors.

The host organisation, in consultation with PNZ, may pursue secondary sponsorship for the tournament, provided that such sponsorship does not conflict with that of the national sponsors.   The host clubs may hold a raffle if they wish.

Tournament Rules
All PNZ tournaments will be played to the F.I.P.J.P. Rules as adopted by PNZ.  A copy of the current rules will be provided by PNZ to the Tournament Director and Tournament Co-ordinator and must be available to players during the tournament.

A new addition to the rules for timed games is “The next end is deemed to have started when the last boule of the current end has been played and come to a stop (before measuring)”.

Tournament Personnel 
Technical Director of Tournaments – The PNZ Technical Director of Tournaments will set the entry fee, send out entries, collate entries, and provide the Tournament Director with the format and all necessary documentation to run the tournament.  Changes to the tournament format or documentation can only be authorised by the Technical Director of Tournaments.    They will also order and supply to the local regional co-ordinator all trophies required for the Tournament.

Tournament Director - PNZ will appoint and fund (if required) a Tournament Director suitably trained in the computer version of the Sport Software favoured by PNZ.   Where possible they will be appointed from local people with suitable skills and training, however if none are available the Technical Director of Tournaments will either fill this role, or appoint someone from a different district.   The Tournament Director will give a briefing (including a Health and Safety briefing) at the beginning of the tournament, input all results to the computer, put up each round and results during play and ensure the full results are received by the Technical Director of Tournaments the evening the tournament is completed.   The Tournament Director controls the process of the tournament throughout the event.

The Tournament Umpire - PNZ will appoint and fund (if required) a Tournament Umpire or Umpires trained to a suitable level for the tournament.  Where possible they will be appointed from local people with suitable skills and training.     The Tournament Umpire will inspect the terrain on the evening prior to the tournament to ensure it is strung appropriately.   They will give a briefing to players prior to each day of play, and oversee all aspects of play.   Their decision is final and all disputes regarding rules or interpretations thereof should be directed to the Tournament Umpire in the first instance.   The Tournament Umpire is independent of the Tournament Director and reports directly to the Technical Director of Umpiring.  The Tournament Umpire controls everything to do with play during the tournament.

Tournament Co-ordinator - The host Club shall appoint a Tournament Co-ordinator who will liaise with the Tournament Director and Technical Director of Tournaments.   The name and contact details of the Tournament Co-ordinator must be provided to PNZ at least two months in advance of the tournament.   The Tournament Co-ordinator must be non-playing, clearly identifiable and available to the Tournament Director, Tournament Umpire and players to consult with throughout the tournament.

The host organisation must supply people to assist in the running of the registration desk and the results table for the duration of the tournament.   Also, personnel to manage the facilities (e.g. shelter, seating, toilets), morning and afternoon teas, lunches and be available to provide general information.  These people should be separate to the Tournament Co-ordinator.

The host organisation must provide a qualified first-aider on site throughout the tournament. (can be a competitor).

The tournament Co-ordinator should ensure as much publicity as practical for the event, contacting local radio and newspaper, putting entries in the sports draw and results in the paper on the evening the event finishes.   

Tournament Reports and Results
The Tournament Director will ensure the Technical Director of Tournaments receives a full copy of the results from first place to last on the evening the tournament is completed.

The Technical Director of Tournaments will be responsible for distributing these results to the Technical Director of Representation, the website manager and the coaches within 24 hours of the tournament being completed. 

The Tournament Co-ordinator should organise for the results to be published in the local newspaper or other media within 24 hours of the tournament completion.

The Tournament Co-ordinator must supply a descriptive report (including results and photos) for publication (in the magazine, website and other social media) to the Technical Director of Tournaments within three days of the completion of the tournament, and the Technical Director of Tournaments will distribute this report to the relevant personnel.

Both the Tournament Director and Tournament Co-ordinator will write a detailed report, focusing on administrative and organisational matters, to be forwarded to the Technical Director of Tournaments within one week of the event.

The Tournament Umpire must write a report to the Technical Director of Umpiring within one week of the event.

All Results sheets are to be kept and given/sent to the PNZ Technical Director of Tournaments. 

Technical Director of Tournaments
Petanque New Zealand
June 2017 

 
 marked terrain  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1. If the terrain has a permanent solid boundary, such as the low wooden edges of former bowling greens, the dead ball line should be at least 30cm from them (to allow the boule to completely cross the dead ball line).

2. If the terrain is surrounded by temporary solid barriers (such as those used for crowd control), these must be at least 1 metre from the dead ball line.

3. Individual playing areas (pistes) are to be marked (normally done with string, chalk or paint). These are preferably to be 15m X 4m, but may be down to 13m X 3.5m (double) or 12m x 3m (singles only). All pistes are to be of the same dimensions.

 

 

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