Protocols for Holding PNZ Tournaments

Scope

This protocol applies to all tournaments organised by Petanque New Zealand:

  • Peugeot National Singles Championship

  • Peugeot National Doubles Championship

  • Peugeot National Triples Championship

  • International Tournaments (e.g. Oceania Championships, Trans Tasman Challenge)

  • Other Open or Age Group tournaments.

Entry Fees and Forms

Petanque NZ will set the entry fees, either on an individual or team basis.

 

The entry forms will be printed and distributed by Petanque NZ. Hard copy forms will be sent to all affiliated Clubs; forms will also be available on the PNZ website. Information on the entry form will include the tournament dates, venue, starting time, tournament conditions, entry closing date and registration form.

 

The registration form together with the entry fee is returned to Petanque NZ.  Petanque NZ will inform the host organisation of the number of entries at least one week prior to the tournament.

 

Tournament Venues

Petanque NZ will allocate tournament venues. This may occur either by Regional Associations or Clubs applying to Petanque NZ to host the tournament, or at the invitation of Petanque NZ.

 

Tournament venues will be allocated two years in advance, where possible. The host venue’s Club must be affiliated to Petanque NZ.

 

Venue Facilities

  1. Terrain

    The terrain is to be marked out (strung) in accordance with FIPJP specifications (see diagram). The terrain should be large enough to mark out 24 individual playing areas (pistes).  These are preferably to be 15m x 4m, but may be down to 12m x 3m.  All pistes are to be of the same dimensions, and are to be marked (strung).

  2. Facilities

    The following facilities are required:

    1. Separate male and female toilets

    2. Either permanent or temporary shelter (e.g. a marquee) should be available in case of inclement weather.

    3. Tables for registration and result sheets.

    4. Power and water

    5. Seating

    6. Lighting (either permanent or portable) of a standard acceptable to Petanque NZ.

    7. Scoreboards (for the quarterfinals, semi finals and finals).

    8. Sound System (fixed or portable, e.g. loudhailer).

    9. Food and refreshments should be available for purchase at the venue or in close proximity.

Personel

The host organisation is to supply people to supervise/run the Registration Desk and Results table for the duration of the tournament (note that a PNZ honorarium is available for this, currently $25 per person per day).

 

Trophies

All championship trophies will be selected and paid for by Petanque NZ.

The host organisation may provide additional prizes but these must not be of a monetary nature.

 

Sponsorship

From time to time Petanque NZ will have agreements with sponsors. The host organisation will be required to feature the sponsor's name in any tournament publicity or promotion, and to display any promotional material supplied by the sponsors.

 

The host organisation, in consultation with Petanque NZ, may pursue secondary sponsorship for the tournament, provided that such sponsorship does not conflict with that of the national sponsors.

 

Prize giving

The host organisation shall make available a suitable venue and equipment for a presentation ceremony at the conclusion of the tournament, to enable the trophies/prizes to be presented.

 

Tournament Rules

All Petanque NZ tournaments will be played to the FIPJP Rules as adopted by Petanque NZ. A copy of the current rules will be provided to the Tournament Co-ordinator and must be available to players during the tournament.

 

Umpire

Petanque NZ shall approve any Umpire appointed to adjudicate at a tournament. In the first instance PNZ will appoint a non-playing Umpire. However if a non-playing Umpire cannot be provided, a suitable number of playing Umpires will be appointed.

 

Tournament Organisers

The host organisation shall appoint a Tournament Coordinator who will liaise with the PNZ National Tournament Coordinator. The host organisation must advise PNZ of the name and contact details of their Tournament Coordinator at least 1 month in advance.

 

For each day’s play, a Tournament Organiser (preferably non-playing) must be available and clearly identified for players and spectators to consult on any matters arising in connection with organisation of the tournament or associated events.

 

PNZ National Tournament Co-ordinator

Petanque NZ will appoint a 'PNZ National Tournament Coordinator'. This person will assist the Tournament Coordinator with the running of the tournament and where required give advice or make decisions on behalf of Petanque NZ. 

 

Tournament Format and Seeding

The PNZ National Tournament Coordinator will provide the host organisation with the tournament format and all necessary documentation. Changes to the tournament format can only be made by the PNZ National Tournament Coordinator.

 

Tournament Reports and Results

A Tournament Debriefing Report, focussing on administrative and organisational matters, is to be completed by the Tournament Coordinator of the host organisation and the PNZ National Tournament Coordinator, and forwarded to the Petanque NZ Secretary within one week of the completion of the tournament.

 

A descriptive report (including results) for publication in the Petanque NZ magazine and/or website is to be forwarded to the Petanque NZ Secretary within one week of the completion of the tournament. If possible, photographs are to be included with the report.

 

All results sheets are to be kept and given to the PNZ National Tournament Coordinator.

 

February 2007

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