2008 Annual General Meeting

Treasurer's Report

The Association’s accounts show a surplus of $7,889.78 for 2007.

 

Tournaments

Entry numbers for all four National Championships (Triples, Singles, Doubles and Senior Doubles increased in 2007. The result was an increased surplus from $1,409.69 (2006) to $2,352.63 (2007).

 

International Tournaments

  1. Trans Tasman

    The 2007 Trans Tasman (held in Melbourne) incurred a loss of $4,076.50. Although we applied to several charitable trusts for grants we were unsuccessful and the players had to pay there own costs. The uniform costs and the manager’s expenses (Open and Senior team managers) were the main factors contributing to this loss.

     

  2. Singapore International

    Donations from clubs and individuals ($1,987) plus grants from the New Zealand Community Trust ($2,000) and the Unison Trust ($1,000) ensured that the major costs (airfares and accommodation) were covered.

     

  3. World Championships

    We received grants from The Southern Trust ($3,000), the Scottwood Trust ($1,500) and the Ministry of Culture & Heritage ($2,000). With these grants plus donations from clubs and individuals of $4,433.80 we were able to cover all costs and achieve a surplus of $2,942.11. This surplus will be placed in a fund to be distributed to teams representing New Zealand at future international tournaments.

Magazine

Both club and individual subscriptions are trickling in at a steady rate. A significant amount of income has been generated from selling advertising space in the magazine. Although the magazine is showing a loss for 2007 it should be noted that subscriptions are paid in advance. ie. the costs of producing the 2007 magazines were paid for by subscriptions paid in 2006.

 

Membership

The number of affiliated clubs stands at 47 (47 in 2006). There was a slight decrease in the number affiliated members from 1433 to 1424.

 

Grants & Sponsorship

  1. Grants:

    Sport and Recreation New Zealand (SPARC)

    1. $6,750

    2. There is $2,000 unexpended from the Coaching and Umpiring Grant ($4,500) received in 2006.

  2. Sponsorship:

    Sime Darby Automobiles NZ Ltd (Peugeot)

    Due to changes in the management of Sime Darby we were unable to conclude a sponsorship arrangement. However we are still in discussions with Sime Darby and hopefully 2008 will see a resumption of their sponsorship.

Council and Executive Meetings

The cost of holding Council and Executive meetings decreased from $8,163 to $4,692.60.

  • 2006: 4 meetings & 1 conference call meeting

  • 2007: 2 meetings & 3 conference call meetings

Note: The average cost per person for a 2 day Council/Executive meeting is $250

 

Comments

The PNZ accounts show a healthy surplus for 2007. In the ‘Statement of Financial Position’ the      ‘Unexpended French Tour Fund’ is the contributions received in the 2007 financial year for the French   team’s tour of New Zealand and committed for expenditure in 2008.

 

In last years Treasurers Report I made the comment that the fickle nature of sponsorship means there is no guarantee that Sime Darby Automobiles will continue with their sponsorship. Last year we didn’t   receive any sponsorship from Sime Darby Automobiles and therefore it is essential that we continue to build up the reserves to ensure that PNZ can generate a significant income to replace any lost            sponsorship. Of course the other option is to find another sponsor. However as we have found over the years this is easier said than done.

 

Auditor

Barry Howatson, Laurenson & Company Chartered Accountants Ltd

 

Brian W Smith

PNZ Treasurer

 

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