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Minutes of the Annual General
Meeting of the
New Zealand Petanque Association
Incorporated, held at
Sport Wellington, 113 Adelaide
Road, Wellington,
Saturday 24 February 2007, 9.30am.
Present:
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Regional Delegates:
Michael Rocks
(Wellington – Chair), Jean
Pascal Cuer
(Canterbury/Marlborough/Tasman);
Lorraine Brock (Auckland), Ron
Thompson (Southern), Neil
Goodwin (Central)
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Executive:
Bryan Wells (CEO), Brian Smith
(Treasurer), Barbara Whittington
(Secretary).
Apologies:
None
Minutes of previous meeting:
Previously distributed; taken as
read. Minutes adopted, moved
Michael Rocks, seconded Brian
Smith.
Matters Arising: None.
Reports:
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Chief Executive Officer’s Report
Michael presented a report, as
Acting CEO for much of the
period under review. Moved for
adoption Michael; seconded
Barbara Whittington. Unanimously
accepted by the meeting.
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Financial Report
Brian Smith presented the
Treasurer’s report and audited
accounts for the year ended
December 2006. Brian spoke to
his report.
He noted that Trusts are
becoming increasingly difficult
to obtain significant funding
from, and that we need to have a
better relationship and contact
with Peugeot, to ensure timely
receipt of their sponsorship. He
also noted that national
tournament expenses have
increased significantly, with
the use of non-playing umpires
and payments to host clubs;
entry fees may need to be
increased to avoid tournaments
running at a loss.
JP asked whether, given the
amount that is spent on airfares
each year through overseas
tournaments and Council
meetings, there is a possibility
of getting anything back from
the airlines in the way of
discounts, deals. Michael
replied that this is being
looked at, with the first step
being to establish a long-term
relationship with one travel
agent. However, the amount we
spend is not that great in the
overall scheme of things.
Council meeting expenses –
Brian
noted that while these show a
significant increase in 2006,
this was due to there being
fewer meetings than normal in
2005.
Brian
noted that the Auditor had
commented on the high standard
of the accounting system and
presentation of accounts.
The accounts were moved for
adoption by Brian Smith,
seconded Ron Thompson, and
accepted unanimously.
Appointment of Officers:
The current Secretary (Barbara
Whittington) and Treasurer
(Brian Smith) were re-appointed
for a further year. A proposal
for an expanded/restructured
Executive is to be discussed at
the National Council meeting
following the AGM
Auditor:
Brian advised that Barry
Howatson was available to audit
the Association’s accounts. It
was agreed that Barry be
appointed auditor for the 2007
financial year.
Membership Fees:
Brian tabled the motion “that
the membership fees for the 2008
financial year remain at $6 per
member”. Seconded Barbara
Whittington.
The Council noted that while
this level should be tolerable
for 2008, it is likely that
there will need to be an
increase in the following year.
The motion was put to the vote
and passed unanimously.
Remits:
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That the Central region be
dissolved, with the
Hawkes Bay clubs joining the
Wellington Petanque
Association & the
Bay
of Plenty/ Waikato clubs
joining the Auckland
Petanque Association.
Proposer: Neil Goodwin,
Central Region Delegate
Neil spoke to this remit. The
Central Region of PNZ has always
lacked cohesion & failed to
function due to geography.
Central has never had a physical
meeting of all clubs, has no
funds or bank
account. Attempts to run
regional league or tournament
events have failed due to the
distances that would have to
be travelled. Recently the
furthest outpost Wanganui has
transferred to WPA. This leaves
5 clubs in BoP/Waikato & 3 in
Hawkes Bay. The former are much
closer to Auckland & the latter
to Wellington than to each
other. The proposal would
effectively make Upper & Lower
North Island Regions, which
could have appropriate
sub-regions.
Discussion:
it was agreed that the issue
here is representation on the
National Council – the election
of a regional delegate. Clubs do
not need to join other Regional
Associations to do this; what is
needed is a process for electing
Regional Delegates where a
Regional Association does not
exist. The issue of who can
participate in Regional
tournaments e.g. whether members
of clubs in the Bay of Plenty
area should be eligible to enter
APA
Championships, or Hawkes Bay
members enter WPA Championships,
is separate, and up to the
Regional Associations involved.
The remit that the Central
Region be dissolved was
accepted. The Council will
review and determine new
governance arrangements in
accordance with the
Constitution.
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That
the 3 months stated in
clause 10.1 of the Petanque
New Zealand Constitution be
amended to 4 months.
Proposer: Brian Smith,
Treasurer, Petanque New
Zealand
Brian spoke to the remit. He
noted that it
is becoming increasingly
difficult to find a suitable
date for the AGM in the January
to March period. Even though the
current clause 10.1 states we
have 3 months in which to
hold the AGM the reality is that
there is only 2 months
available. January is ruled out
due to people away on holiday,
plus the time required to
prepare the accounts for
auditing and the actual audit.
This leaves February and March.
Both these months are the peak
period of our petanque activity.
In 2007 we have seen another
open tournament (Tauranga) added
to this period.
The proposed amendment would
enable PNZ to hold the AGM in
April (when the petanque
activity starts to taper
off) if no dates were available
in February or March. The only
dates in April not available
would be the first weekend (for
the Triples Championship) and
the Easter weekend (this varies
from year to year).
The remit was accepted and the
Constitution is hereby so
amended.
There being no further business,
the meeting
closed at 10.30am
Barbara Whittington
Secretary |
