|
Minutes of the Annual General
Meeting of the
New Zealand Petanque Association
Incorporated,
held at
Sport Wellington, 113 Adelaide
Road, Wellington,
Saturday 25 March 2006, 10.00am.
Present:
-
Regional Delegates:
Michael Rocks (Wellington –
Chair), Jean Pascal Cuer
(Canterbury/Marlborough/Tasman);
John Leadbeater (Auckland), Ron
Thompson (Southern), Neil
Goodwin (Central)
-
Executive:
Graeme Morris (CEO), Brian Smith
(Treasurer), Barbara Whittington
(Secretary).
-
Also in Attendance:
Joanne Evans (seconded Executive
member), Beverley Mason, Gwen
Hill, Jan McHardy (Kapiti
Petanque Club)
Apologies:
Trevor Neilson (outgoing Deputy
CEO).
Minutes of previous meeting:
Previously distributed; taken as
read. Minutes adopted, moved
Barbara Whittington, seconded
Brian Smith.
Matters Arising: None.
Reports:
-
Chief Executive Officer’s Report
Graeme spoke to his report,
which had been previously
circulated. Moved for adoption
Graeme Morris; seconded Barbara
Whittington. Unanimously
accepted by the meeting. Ron
Thompson on behalf of the
Southern Region Petanque
Association thanked Graeme for
his input to PNZ over the past 6
years and wished him all the
best for the future. This was
echoed by all present and a
formal vote of thanks was moved
Jean Pascal, seconded Michael
Rocks, passed unanimously.
-
Financial Report
Brian Smith presented the
Treasurer’s report and audited
accounts for the year ended
December 2005. Brian spoke to
his report.
He noted that turnover through
the accounts is more than
$100,000 a year, including World
Champs and other international
tournament income and outgoings.
Graeme commented that the $2000
from SPARC was for running the
Oceania championships, not for
winning them. Strictly speaking
it should be set against Oceania
income rather than general
income.
Michael asked why withholding
tax was shown in the accounts if
we have tax-exempt status. Brian
replied that this applied for
only part of the year under
review.
Graeme thanked Brian for his
meticulous keeping and excellent
presentation of the accounts.
Brian noted that the Auditor had
also congratulated him on the
accounting system and
presentation of accounts.
The accounts were moved for
adoption by Brian Smith,
seconded Ron Thompson, and
accepted unanimously.
Appointment of Officers:
The current Secretary (Barbara
Whittington) and Treasurer
(Brian Smith) were re-appointed
for a further year. There being
no applications for the
positions of Chief Executive
Officer and Deputy CEO, these
positions remain vacant. The
situation is to be discussed at
the National Council meeting
following the AGM
Auditor:
Brian advised that Barry
Howatson was available to audit
the Association’s accounts. It
was agreed that Barry be
appointed auditor for the 2006
financial year.
Membership Fees:
Brian tabled the motion “that
the fee for ordinary membership
be increased to $6 per head for
the 2007 year”. Seconded Barbara
Whittington. Discussion: John L
supported the motion, noting
that it is still a very minimal
fee, and that even “social”
players get benefits from having
a national body. Petanque is a
very cheap sport to be involved
in compared to others,
especially as it is all year
round, and people can play 7
days a week if they want to.
Jean Pascal agreed, noting that
$6 is less than 15c a week;
petanque is a very new sport, we
need to create and keep a
profile, and to do this we need
a national body, which we have
to fund.
Gwen Hill (Kapiti) commented
that 90% of the Kapiti Club are
social players, who don’t care
about competitions and object to
paying anything to PNZ. She
noted that small increments are
accepted more easily than large
one-off ones. She asked if
someone from PNZ could come to
the Kapiti AGM and talk to
members to give them abetter
understanding of the issues.
Ron proposed an amendment to the
motion: “that membership fees be
$6 for 2007 & 2008, and $7 for
the 2 years after that”.
Seconded John Leadbeater.
Discussion – this would "lock
in" a gradual increase, give
certainty to members about the
level of fees in the medium term
and prevent having the same
arguments about fees every year.
Concern was expressed that this
would restrict PNZ unduly for a
considerable length of time;
circumstances could change. The
Constitution allows fees to be
set each year, so there is
really no certainty, as one
year’s motion can be changed the
next. It would be better to set
the fees for 2007, but signal
the intention for continuing
incremental increases in
following years. It was agreed
that in principle, membership
fees will be increased gradually
to help PNZ become a self-funded
body. The amendment was
withdrawn. The original motion
was put to the vote and passed
unanimously.
There being no further business,
the meeting closed at 10.55am
Barbara Whittington
Secretary |
