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Minutes of the Annual General
Meeting of the
New Zealand Petanque Association
Incorporated held at
Sport Wellington, 113 Adelaide
Road, Wellington,
Saturday 27 March 2004,
9.30am
Present:
Graeme Morris, Brian Smith,
Barbara Whittington,
Ian Baker, Murray Porter,
Michael Rocks, Trevor Neilson,
Terry Holt.
Apologies:
Mark Stewart,
Steve Thwaites, Jean Pascal
Cuer.
Minutes of Previous Meeting:
Previously distributed; taken as
read. Minutes adopted, moved
Barbara Whittington, seconded
Brian Smith.
Matters Arising:
Brian reported that the Oceania
Federation fees have not been
paid as no invoice has yet been
provided.
Reports:
President’s Report
Graeme read his report and moved
its adoption; seconded Barbara
Whittington. Unanimously
accepted by the meeting.
Financial Report
Brian Smith presented the
Treasurer’s report and audited
accounts for the year ended
December 2003. Brian spoke to
his report.
Barbara queried the large sum
under general expenses. Brian
explained that most of it was a
transfer for the cost of sending
the delegate to FIPJP. It was
agreed that all large items of
expenditure should be itemised.
Brian will do this for when the
accounts are distributed to
members, with a note that the
full accounts are available for
perusal if wanted.
The accounts were moved for
adoption by (moved Brian Smith,
seconded Barbara Whittington)
and unanimously accepted
President:
Murray Porter
was elected President of the
National Council.
Appointment of Officers:
The following officers were
appointed:
Chief Executive Officer: Graeme
Morris
Deputy CEO: Trevor Nielson
Secretary: Barbara Whittington
Treasurer: Brian Smith
Auditor:
Brian advised that due to work
and other commitments Peter
Whittington was no longer
available to audit the
Association’s accounts. It was
agreed that Barry Howatson of
Laurenson & Go, Upper Hutt, be
appointed auditor for the 2004
financial year.
A vote of thanks was made to
Peter Whittington for his
auditing of the accounts over
previous years. Trevor Neilson
is to organise an appropriate
gift.
Membership Fees:
Brian
recommended that the fee for
ordinary membership remain at $5
per head for the 2005 year.
Agreed unanimously.
Brian
asked that it be noted that fees
may need to be reviewed for
2006, depending on planned
activity and success of
alternative funding initiatives.
Notice of Motion:
The motion that the word
“President” in Clause 7.9 of the
Constitution be replaced with
the word “Chairperson” was moved
by Brian Smith, seconded Barbara
Whittington.
The motion was discussed.
Michael Rocks
noted that the term “President"
is also used elsewhere in the
Constitution. He proposed an
amendment that the words in
Clause 7.9 of be deleted. Agreed
unanimously. The amended motion
was put to the vote and agreed
unanimously.
General Business:
Life membership
Graeme Morris
presented life membership to
Terry Holt, for his work in
setting up and advancing the
formation of Southern Region
petanque, the coaching and
umpiring structure of Petanque
New Zealand, and his continued
contribution to the development
of junior petanque.
The meeting closed at 10.15am
Barbara Whittington
Secretary. |
