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Minutes of the Annual General
Meeting of the
New Zealand Petanque Association
Incorporated, held at
Petanque Mt Albert Clubrooms,
Saturday 22 February 2003,
7.30pm
Present:
Craig McKenzie, Neil Satherley,
Louis Mesnage, Lynette Mesnage,
Rosie Muir, Sue Neilson, Neil
Dykes, Brenda Dykes, Gordon
Dykes, Barb Johnston, Elizabeth
Rocks, Michael Rocks, Mark
Richardson, Mark Choveaux,
Warren McConnell, Joan Miller,
John Maxwell, Anita Fletcher,
Fran Beach, Grant Hackett,
Margaret Fleck, Michael Emerson,
Seti Mailei, Imelda Mailei, Pa
Peni, Rita de Beer, Peter de
Beer, Rex Wood, Lisa McGowan,
Ella Harris, Roy Zeier, Sharon
Cannon, Roy Cannon, Maurice
Manuel-Belz, Christian Fouquet,
Graeme Morris, Brian Smith,
Barbara Whittington, Ian Baker,
Murray Porter, Steve Thwaites,
Trevor Neilson.
Apologies: Terry Holt,
Cam Calder, Peter Whittington, Andy Gilbert, Jane
Gilbert, Richard Swaney, Ann
Clayworth,.
Minutes of Previous Meeting:
Previously distributed; taken as
read. Minutes adopted, moved
Barbara Whittington, seconded
Brian Smith.
Matters Arising:
Barbara reported that the
following matters arising from
the 2002 AGM had been dealt
with:
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Draft constitution had been
distributed, with no
provision for individual
membership.
-
Alternative to current
seeding system. The
Committee decided that the
current seeding system
should remain in place.
Brian noted that there
seemed to be confusion
between seeding and grading
(ranking) systems. The
current seeding system is
not perfect, but it does
what it is designed to do,
ie position players in Pools
for tournaments. This aim is
why current form is used,
rather than past
performance. It is fair
statistically; everyone has
a chance, and each game has
to be won on merit – there
is no guarantee of
progressing to further
rounds or the finals. A
grading system is not
relevant at the moment.
-
Honorarium for Editor. The
Committee has agreed that in
view of the co-opted nature
of the position, and the
specialist skills involved,
that an amount of $500 per
year should be paid to the
Publishing Editor.
Reports:
President’s Report
Graeme read his report and moved
its adoption; seconded Michael
Rocks. Unanimously accepted by
the meeting.
Financial Report
Brian Smith presented the
accounts for the year ended
December 2002. He noted that
they had been audited but not
yet signed as the auditor had
been away. Brian spoke to his
report. He noted that after the
report had been written, Peugeot
had come back on board with
their sponsorship for the
current year.
He also outlined changes to
SPARC’s funding system, which
mean that we will not have an
annual grant or entitlement.
SPARC now has set criteria that
organisations will have to meet
before they will be considered
for funding, and we will have to
show how we are contributing to
their objectives in order to
receive any funding.
He also noted that Community
Trusts are also changing their
funding criteria, for example
requiring affiliation to a
national body as a condition of
grants.
There were some questions from
the floor:
-
Whether PNZ is close to
meeting SPARC’s criteria.
The answer was yes, but one
of the pivotal requirements
is a robust constitution and
governance/management
structure. The Committee
will also be seeking
information and assistance
from Clubs and the regions
to show how petanque is
contributing to NZ becoming
a more active nation.
-
Payment of Oceania
affiliation fees – Brian
said that these had not yet
been paid as he had not
received a proper invoice.
Christian said he would
follow this up with the
Federation.
-
Why was there no entry for
postage and stationary in
2001 – because it was
included in with magazine
expenses; separated out in
2002.
-
Breakdown of world
championships income and
expenses – Brian said that
this was available to any
one who wanted to see it.
-
Peugeot seem to get a lot of
publicity in return for what
is a quite minor amount –
Committee aware of this, but
while there is no other
major sponsor in the offing
do not think it is major
concern.
-
Breakdown of committee
meeting expenses – mainly
travel and accommodation;
unavoidable with regional
representation.
The accounts were moved for
adoption by (moved Brian Smith,
seconded Barbara
Whittington) and unanimously
accepted
Notice of Motion:
The motion to adopt a new
constitution was put to the
meeting: “that the current Rules
of the New Zealand Petanque
Association be repealed and
replaced in their entirety by
the new Constitution appended
hereto, with immediate effect.”
Moved Barbara Whittington,
seconded Brian Smith.
The motion was discussed.
-
Grant Hackett said that he
did not think the
Constitution was in a form
that could be adopted at the
moment; some major changes
were required to a number of
clauses, particularly in
respect of definition of
membership.
-
Barbara advised that a legal
review of the draft
Constitution had been
received after the draft had
been circulated. In view of
suggested changes, she moved
an amendment to the motion,
that “ the new Constitution
be adopted subject to the
approval of a Working Group
appointed by the meeting, of
changes including a process
for voting for regional
Delegates; the National
Council as the appeal body
for decisions of the
Executive; and provisions to
allow the National Council
to establish committees for
this and other purposes”.
-
This was to give a way
forward so that the adoption
of a new Constitution would
not be subject to a further
lengthy delay.
-
Rosie Muir said that if we
repealed the existing
Constitution and didn’t
adopt a new one outright,
PNZ would have no
Constitution until the
redrafted one was adopted at
another General Meeting.
-
Graeme Morris tabled and
read a letter from Cam
Calder supporting the
retention of the current
Constitution.
-
Brian Smith commented that
it is imperative that we
have a new Constitution if
we are to have any hope of
gaining funding from SPARC.
Our current Constitution is
not acceptable to them.
Michael Rocks moved a further
amendment, that Clause 5.6 be
extended to allow for paid life
membership. Seconded Margret
Fleck.
The second amendment was voted
on and passed on voices.
The first amendment was put to
the meeting and declared passed
on a show of hands, 19 for 14
against.
Grant Hackett, Michael Emerson,
Rosie Muir and Barbara
Whittington were elected to form
the Working Group to make the
alterations to the draft
constitution.
It was subsequently found that
the motion had, under the then
current Constitution, required a
75% majority of those present
and voting to be passed, and had
therefore in fact been lost.
It was decided that the working
group should redraft the
proposed Constitution, which
will then be put for adoption at
a special general meeting later
in 2003.
The motion that as an interim
measure the existing Committee
continue in the capacity of
Executive until the election of
a National Council at the 2004
AGM was moved by Barbara
Whittington, seconded Brian
Smith. The motion was passed
unanimously.
Election of Officers:
Not required because of previous
motion. Graeme Morris noted
that Terry Holt from
Dunedin
was standing down from the
Committee, and proposed that the
position be left vacant in the
interim. The Southern region
has been invited to nominate a
replacement, for the Committee
to co-opt.
Graeme proposed a vote of thanks
to Terry for all his work on the
Committee over the past three
years.
Appointment of Auditor:
Peter Whittington had advised
his availability as auditor
again, and was duly appointed.
Annual Subscription:
The Committee recommended to the
meeting that annual fee for
membership of PNZ for the year
to
31 December 2003
remain at $5 to be paid through
Clubs. (Moved Brian Smith,
seconded Barbara Whittington).
The proposal was put to the vote
and carried unanimously.
General Business:
Seeding
The meeting closed at
8.45pm
Barbara Whittington
Secretary. |
