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Minutes of the Annual General
Meeting of the
New Zealand Petanque Association
Incorporated, held at
the
Herne Bay Petanque Club,
Auckland, Friday 21 April 2000,
7.00pm
Present:
Richard Goodall, Irene Goodall,
Brian Smith, Diane Findlay, Ivan
Hansen,
Ian Baker,
Stan Saxton, Andrew Findlay,
Michael Emerson, Trevor Neilson,
Sue Neilson,
Christian Fouquet,
Regis Gomez, Graeme Morris,
Aussie Samuel, Charles Peni,
Ruby Vakauta,
Georgio Vakauta,
Dirk Winnie, Nikki Winnie, Marie
Fenton, Vic Fenton, Simon Faby,
Anna Faby, Peter Whittington,
Barbara Whittington, Geoff
Greer, Joanne Porter, Denise
Bavidge, Phil Doyle, Andy
Gilbert, Jane Gilbert, Karen
Tayler, Gary Tayler, Peter
Libby, Louis Mesnage, Murray
Porter, Peter de Beer, Rex Wood,
Rita de Beer, Seti Mailei,
Imelda Mailei.
Apologies:
Terry Holt, Brenda Dykes, Neil Dykes,
Cam Calder, Michael Rocks.
Minutes of Previous Meeting:
Previously
distributed; taken as read.
Minutes adopted, moved
Diane Findlay,
seconded Barbara Whittington.
Reports:
-
President’s report
Previously circulated; spoken to
by Christian Fouquet;
unanimously accepted by the
meeting (moved
Ivan Hansen,
seconded Richard Goodall).
-
Financial Report
Graeme Morris
presented the audited accounts
for the year ended March 1999 on
behalf of the previous
Treasurer, noting that he was
unable to answer any queries
relating to them. The accounts
were accepted without discussion
(moved Graeme Morris, seconded
Barbara Whittington).
Graeme then presented the
audited accounts for the nine
months to December 1999. There
was a query from the floor
regarding differences in income
from tournaments and
subscriptions between the two
years. Graeme answered that this
was due to the change in balance
dates, and would roll out over
time. The accounts were
unanimously accepted (moved
Graeme Morris, seconded Barbara
Whittington).
Election of Officers:
-
President:
Nominated -
Christian Fouquet
(Michael Emerson/Barbara
Whittington). Elected unopposed.
-
Vice President:
Nominated -
Ian Baker
(Barbara
Whittington/Michael Emerson).
Elected unopposed.
-
Treasurer:
Nominated -
Graeme Morris
(Brian Smith/Dirk Winnie).
Elected unopposed.
-
Secretary:
Nominated -
Barbara Whittington
(Brian Smith/Dirk Winnie).
Elected unopposed.
-
Committee members:
Murray Porter (Geoff
Greer/Denise Bavidge);
Brian
Smith (Dirk Winnie/Graeme
Morris);
Terry Holt(Andrew
Findlay/Ivan
Hansen);
Diane Findlay
(Ivan Hansen/Andrew Findlay).
There being no other
nominations, the above four were
duly elected to the Committee.
Christian moved a vote of thanks
(seconded Peter Libby) to
outgoing Committee members
Michael Emerson and Brenda
Dykes. It was noted gratefully
that Brenda had agreed to
continue as Editor of the NZPA
magazine.
Annual Subscription:
The Committee recommended to the
meeting that the annual
subscription for the NZPA for
the year to 31 December 2000 be
set at $10 per person, and that
the fee for the following year
to 31 December 2001 remain at $10. (Moved
Barbara Whittington, seconded
Graeme Morris). Carried
unanimously.
Notice of Motion:
Moved
Ivan Hansen and seconded
Diane Findlay, that the present
Rules of NZPA be repealed in
toto and be replaced with a new
set of Rules, as previously
distributed to members. Ivan
also sought leave from the
President to table some
amendments to the proposed
Rules, which was granted.
Ivan spoke to the motion,
outlining the circumstances
leading to the recognition of
the need for a new set of Rules,
and the legal requirements of
the Incorporated Societies Act.
Diane outlined the inadequacies
of the present Rules.
There was general discussion
from the floor. Some members
commented that the Rules were
difficult to read and
understand, and should be in
plainer English. Ivan replied
that this was not the aim, the
most important thing was that
the Rules should be unambiguous,
and unable to be misinterpreted.
There was also considerable
concern expressed about the
Disciplinary Matters clauses. A
number of members felt that that
the disciplinary powers
conferred on the Executive were
too wide ranging, and the
penalties available excessive
and inappropriate, especially in
relation to non-petanque related
offences.
There was some discussion as to
whether changes to the proposed
Rules could be made at this
meeting, for example to remove
the disputed Clauses. It was
agreed that this was not
possible, because of the need
for changes to rules to be in
writing and advised to all
members before the AGM.
The motion was put to the vote
and lost on a show of hands
(five in favour, two
abstentions).
Peter Whittington moved
(seconded Andy Gilbert) that the
Committee take the proposed
Rules and use them as a base for
drafting a new set, taking into
account concerns expressed at
the meeting. Carried on a show
of hands (Ivan Hansen and Diane
Findlay against).
General Business:
-
Representative team
selection
Christian informed the
meeting of the policy to
be followed in the event
that one or more members
of the team qualifying
for the World
Championships to are
unable to go. This is
that if one member is
unable to go, the
remaining two can select
a replacement, but it
must be a seeded player
and the Committee’s
approval is required. If
two or more members are
unable to go, the
Committee will select
another team, which may
or may not include the
available member.
There was some
discussion as to the
basis for team
selection, whether it
should be on seedings
only or take into
account other factors.
It was agreed that the
new Committee should
formulate a clear policy
on this and communicate
it to members.
There were questions
from the floor as to
whether the additional
team member for the
World Championships (we
are allowed to send four
players), and the team
for the Women’s World
Championships, would
also be selected on the
basis of national
seedings. The answer to
both was yes.
-
Financial status of
participants in Peugeot
National Triples
Graeme noted that there
were a few participants
who had not yet paid
their 2000
subscriptions, and who
were therefore
technically ineligible
to participate in
tomorrow’s tournament.
He would be following up
on this tomorrow.
-
Triples tournament format
and seeding system
Brian
Smith outlined the
format for tomorrow’s
tournament, and how the
pool allocation had been
done.
There was some
discussion around
whether any regional
tournaments qualify for
national seeding
purposes. The answer was
that at present, only
national tournaments
qualify, because of the
need to have consistent
standards of format and
participation to enable
comparative rankings.
With regard to regional
seedings, it is up to
each region to decide
which tournaments will
qualify, and to send the
results of those
tournaments to the
Seeding Co-ordinator for
processing. Information
on how to format
tournaments is available
from Brian Smith.
It was suggested that
the NZPA should set up a
women’s triples
tournament to be used as
the basis for selecting
the team for the next
women’s world
championships. Some
reservations were
expressed about the
desirability of
segregating the game.
The Committee agreed to
consider the matter.
-
Other
Gary Tayler, on behalf
of the 1999 World
triples team, thanked
the NZPA for their
financial and other
support for the trip.
Trevor Neilson thanked
the Triples team for
their excellent
follow-up report on the
Championships.
Peter Whittington
proposed a vote of
thanks to the past
year’s Committee for
their work in turning
the NZPA into a truly
national body.
The meeting closed at 8.45pm
Barbara
Whittington
Secretary. |
