1999 Annual General Meeting

Minutes of the Annual General Meeting of the New Zealand Petanque Association Incorporated, held at the Park Avenue Petanque Club, Lower Hutt, Friday 3 April 1999, 6.30pm

 

Present:

Georgio Vakauta, Ruby Vakauta, Karel Los, Libby Grover, Rachel Peachey, Bill Peachey, Ian

Baker, John Pettitt, Neil Satherley, Craig Mckenzie, Steve Thwaites, Andrew Findlay, Ivan Hansen, Peter Whittington, Barbara Whittington, Neil Dykes, Brenda Dykes, Ralph Priddle, Brian Thatcher, Maureen Burgess, Peter Dennett, Gerald Bryan, Shirley McCauley, Daphne Hendrie, Janet Partridge, Dirk Winnie, Graeme Morris, Brian Smith, Gerard Pinguet, Evan Green, Philippa Boy, Peter Denee, Peter Evison, Louis Mesnage, Chris Priestley, Mick Sharpe, Jorg Schulze, Diane Findlay, Cam Calder, Pam Jenkins, Christian Fouquet, Steve Lawry, Charles Peni, Aussie Samuel, Niau Ruta, Tiki Ruta, Paul O’Connor, Michael Emerson.

 

Apologies:

Terry Holt

 

Minutes of Previous Meeting:

Previously distributed; taken as read. To be amended to note the presence of Brian Thatcher, Maureen Burgess, Peter Whittington, and Barbara Whittington. Amended minutes adopted, moved M Emerson, seconded P Whittington.

 

Reports:

  • Acting President’s Report

    Presented by Christian Fouquet; unanimously accepted by the meeting (moved Michael Emerson/seconded Cam Calder).

     

  • Acting Secretary’s Report

    Presented by Michael Emerson. Unanimously accepted by the meeting (moved Cam Calder/seconded Georgio Vakauta).

     

  • Financial Report

    A draft report was presented verbally by Pam Jenkins, noting the main incomings and outgoings during the year, with a net balance of funds at 31 March 1999 of approximately $7000.00. As the accounts were incomplete the meeting was unable to formally accept them. The impossibility of having a full, audited set of accounts available only 3 days after the end of the financial year was noted.

Election of Officers:

  • President:

    Nominated - Christian Fouquet (L Mesnage/C Priestley); Mick Sharpe (J Schulze/C Calder)

    Christian was elected on a show of hands.

     

  • Vice president:

    Nominated - Mick Sharpe (J Schulze/P Jenkins). Elected unopposed.

     

  • Secretary:

    Nominated - Barbara Whittington (P Whittington/ M Burgess). Elected unopposed.

     

  • Treasurer:

    Nominated - Graeme Morris (D Hendrie/D Winnie). Elected unopposed.

     

  • Committee Members:

    Michael Emerson (C Calder/S Lawry); Diane Findlay(I Hansen/A Findlay); Ian Baker (J Pettjtt/G Vakauta); Brian Smith (P Boy/E Green); Brenda Dykes (P Dennett/N Dykes); Dirk Winnie

    (J Partridge/M Burgess)

    A ballot was held. The following were elected:

    Ian Baker; Brenda Dykes; Michael Emerson; Diane Findlay.

Annual Subscription:

Moved Christian Fouquetl Seconded Cam Calder: That the Annual Subscription of the NZPA be set at $10.00 for the 1999/2000 financial year. Carried: Unanimously.

 

General Business:

  • Membership Fees

    Gerard Pinguet queried the requirement on the entry form for the forthcoming National Triples tournament that entrants had to have paid their 1999/2000 membership fees in order to be eligible to enter. He pointed out that this was in breach of the NZPA constitution, which states that members only cease to be financial if they have not paid their fees within 30 days following the end of the financial year. Gerard also noted that the annual subscription was not in fact fixed until the AGM. The incoming Committee noted that this requirement was a technical error, and undertook to ensure that it does not happen again.

     

  • World Championships

    Chris Priestley gave a brief account of the experience of the national triples team which travelled to the World Championships in the Canary Islands in 1998.

     

  • NZPA Financial Year

    Chris Priestley moved a motion that the Committee be required to put a notice of motion to the next AGM that the financial year be changed to 31 December. Seconded Diane Findlay. This is to overcome the problem of not having time to prepare the annual accounts prior to the AGM, if we continue to hold the AGM at Easter. There was some discussion on this point; it was agreed that the current timing of the AGM enabled the greatest representation of the Association. Peter Denee moved an amendment to the motion, that the year be changed to end June. This amendment was subsequently withdrawn. The original motion was put to the vote and carried unanimously.

     

  • Strategic Plan

    Christian noted that the draft Strategic Plan had been distributed to all members, and asked that comments be sent to the NZPA in writing. It will then be finalised and officially adopted.

     

  • Raffle

    There was a question from the floor about last year’s raffle, how it had worked and how much was raised. It was felt that it had been difficult to sell as the price was too high, and the use of the funds raised not clear. As the previous Treasurer had left the meeting, it was agreed to put this information in the next Boules Gazette, and also information on the proposed 1999 raffle.

     

  • NZPA Internet Site

    Evan Green queried when the site would be operating again, as he had been unable to access it since before Christmas. This was confirmed by Brenda Dykes. The Committee was unaware that there was a problem, and undertook to look into it.

     

  • Life Membership

    The President presented a plaque and life membership of the NZPA to Cam Calder, in recognition of his services to petanque in New Zealand.

The meeting closed at 8.20pm.

 

Barbara Whittington

Secretary.

 

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